211 Walnut Street, Neenah WI 54956
Please Check the Name of Event
Participant Waiver Forms
Any waivers of liability signed by participants of the event must also include the City of Neenah (using the same language as for the liability insurance certificate)
Please Chose One
Please indicate day(s) of the event
Set up time needed prior to event
Clean up time needed post event
Anticipated event attendance
The event will be located where? (Chose all that apply)
How will event impede Street/Sidewalk/Trail
If event will be closing any street/sidewalk/trail, adjacent or enclosed properties must be notified by the applicant five weekdays in advance of the event. A copy of the notificiation must be submitted and approved by the City Traffic Engineer.
The Notification Letter must include the following:
Name of organization hosting event
Name of Event
Date of Event
Time of Event
State if residents will have access to their property
Upload copy of notification letter here
Upload site plan here (Please make sure all departments site plan requirements are included. A list was provided on the website.)
Please check all that apply
If you have any other Promotional Material you would like top share please upload here.
Nonprofit event sponsors exempt from taxation under Internal Revenue Code Statute 501(c) shall reimburse a portion of the City's cost. See Municipal code 14-129(g)(4) for details.
Is this Organization a 501(c) Non-Profit
Non-Profit Certificate Upload Here
Event Coordinators must be on-site during the event to address any issues that may arise. Event Coordinators are responsible for executing the Emergency Response Protocol.
Will you be available at either of these numbers on the day of the event?
EMERGENCY RESPONSE PROTOCOL
The protocol is a set of procedures to be used for various crises including inclement weather, medical emergencies, and disorderly conduct scenarios. It establishes responsibilties and expectations between the event organizer and emergency services in the event of a crisis. If you choose not to follow the protocol provided by the city, attach a crisis management plan to this application. All plans must be approved by Neenah Police and Neenah-Menasha Fire Rescue.
City of Neenah's Emergency Response Protocol
Will you be using the City of Neenah's Emergency Response Protocol
Upload Organization's Emergency Response Protocol Plan Here
Will you be providing security for this event? (The Police Department will review all applications and make recommendations)
Will you be the on-site contact the day of the event?
Will you be providing first aid/emergency responders on-site for this event?
Will you be the on-site contact on the day of the event?
Describe the communication method/equipment that will be used to notify event staff/volunteers of emergencies
Describe the communication method/equipment that will be used to notify event attendees of emergencies
Please read the City of Neenah Noise Ordianance to familiarize yourself with the rules and regulations regarding loudspeakers, amplifiers, public address systems, and similar devices.
Enclosed areas are required for alcohol consumption. Entrances and exits must be numbered and labled for any enclosed/fenced area.
EQUIPMENT - SERVICES - CONCESSIONS
CHECK ALL THAT WILL BE PART OF THE EVENT
Check all that will apply
Will there be music (Live or DJ)
Will a Loudspeaker/PA System be used for non emergency purposes
Portable Toilet Guidelines
By clicking the link below a chart is provided to help guide the event applicant on the number of portable toilets required based on hours of the event and attendence.
There must be an ADA accessible portable toilet for every 9 regular portable toilets.
Is the location of portable toilets/wash stations on site map
Where will Portable Toilets or Wash Stations be located
Drilling of holes in pavement for anchoring of tents, fences and canopies is not permited in the City of Neenah.
The Neenah-Menasha Fire Department has specific requirements for the use of tents. Please click below to review requirements. Any questions can be directed to the Neenah-Menasha Fire Department at 920-886-6200
Are the location(s) of tents/fences/canopies
provided on the event site map
Where will the tent/fences/canopies be located
Please check all that apply (FEES MAY APPLY)
The service for Fire Department Presence was checked for the event. Please see attached form. Any questions regarding this service can be directed to the Neenah-Menasha Fire Deparrment at 920-886-6200.
Click Here for Form
If you are interested in having fireworks or pyrotechnics at the event please contact the Neenah-Menasha Fire Department. (Contact information provided at the end of the application).
Click here for Fireworks for Display or Entertainment Purposes Application. (Submitted separately)
If you interested in having food trucks at the event please contact the Neenah-Menasha Fire Department. (Contact information provided at the end of the application).
Please click here for Food Truck Requirements
Having Food & Beverage Concessions, Live Animals, Water Activities (Dunk Tanks/Water Slides), and Portable Toilets/Wash Stations require approval through the Winnebago County Health Department
Will the event be selling beer or wine?
Will the event have a bartender serving the alcohol
Please fill out the Temporary Class B (Picnic) Fermented Malt Liquor License application below.
Temporary Class B (Picnic) Fermented Malt Liquor License
The City of Neenah requires license if an event will be serving alcohol. Please fill out the attached form and return with this Special Event Application.
Wisconsin Alcohol Beverage & Tobacco Laws for Retailers
Click Here for Application
Upload completed Temporary Class "B" Picnic License Here.
Please fill out the Temporary Beverage Operators License below.
Temporary Beverage Operators License
Please review the guidelines for a temporary beverage operators license by clicking here.
Click Here to complete the Temporary Beverage Operator's License Application
Upload completed Temporary Beverage Operators License Here
The event is not requsting to sell and serve alcohol. There are no permits or licenses for this section.
Please click the "Next" button.
If you are interested in having the event initate the use of the TDORA please review the requirements and rules below.
Does the Event meet the criteria for the TDORA
Will the Event be initiating the TDORA
Will the event require traffic control
Please check all traffic control requested
How will the barricades be provided
Availability of message boards may be used to give advanced notification of street closures for the event.
Flaggers Will be Provided by?
Availability of Community Services Aides (CSA's) and/or police officers are not guaranteed.
All volunteers must be properly equipped, trained, and supplied with the Volunteer Flagger Instructions.
Has the park shelter(s) been reserved with the Park & Recreation Department
The application indicated that the event is be held in a park and or pavillion. Please contact the Parks & Recreation Department to make a reservation.
Provisions & Terms
This permit is intended to clarify the working relationship between the Applicant of the special event and the City of Neenah. The Applicant agrees to abide by the terms of this permit and all existing policies governing the use of City facilities unless specifically noted in the permit. Regulations in Municipal Code 14-125 shall apply to this permit.
Once filed with the Department of Legal & Administrative Services, this permit will be reviewed by the Special Events Task Force. Upon task force recommendation for approval, per Municipal Code 14-129(b)(1), Class B permit applications are approved by the Public Works Director or designee and Class C Permit applications are approved by the Public Services & Safety Committee and the City Council. A copy of an approved application will be sent to the Applicant as confirmation of the approved permit. The Applicant is responsible for complying with any contingencies applied to this permit. Failure to do so shall void this permit.
No changes may be made by the Applicant, regarding items included in this agreement, unless written permission is attached to this document. When questions regarding this agreement arise, they should be directed to the appropriate Department. If questions arise during the event and the Department representative is unavailable the decision of City Staff on duty shall prevail.
Staff and equipment needed to run the event are the responsibility of the Applicant. City services and equipment may be provided at the discretion of the appropriate Department. The Applicant shall be responsible for the City's reasonable service and/or equipment cost associated with the event. The charges are determined from actual cost as outlined in Municipal Code 14-129(g). An invoice detailing charges for City services and/or damages will be sent to the sponsoring organization following the event. Payment is due within 30 days of the date of the invoice.
I, as an authorized member of the organization sponsoring this event, verify that the information contained in this application is true, correct, and complete to the best of my knowledge. I agree to all provisions and terms of this agreement and acknowledge that no changes may be made to this agreement, unless authorized written permission is granted.
I understand the filing of this application does not ensure the issuance of this permit. I also understand that all event organizers, staff, volunteers, participants, and spectators must comply with all applicable city ordinances, traffic rules, park rules, state health laws, fire codes, and liquor licensing regulations. Fees for park facilities, food sales permits, tent, and fireworks permits are in addition to the fees submitted for the Special Event Permit Application. I further understand that an incomplete application may be cause for denial of the event.
HOLD HARMLESS INDEMNIFICATION AND DEFENSE
For good and valuable consideration the applicant and/or the organization agrees to indemnify, defend and hold harmless the City of Neenah and its officers, officials, employees and agents from and against any and all liability, loss, damage, expenses, costs, including attorney fees arising out of the activities peformed as described herein, caused in whole or in part by any negligent act or omission of the applicant/organization, anyone directly or indirectly employed by any of them or anyone whose acts any of them may ber liable, excpet where caused by sole negligence or willful misconduct of the City.
Upload Liability Insurance Certificate
City of Neenah Contact Information